Now is the time to make sure all subcontractor, independent contractor, and contract or temporary labor information is up-to-date in your files and that you have a correct address and federal ID number for each. This applies to anyone who provides a service to your company, whether on a job site or at your place of business. This also applies to any payments for rent or legal services. This information should be obtained by receiving a completed Form W-9 from the individual or business before they begin work for you.